Human Resource Information System
The Project
Enhancing the capabilities of the leading Human Resource Information System on the market to support custom fields tailored to the client's specific information needs.
Client Background
A leading provider of creative software solutions, offering a comprehensive suite of tools for web design, photo editing, vector creation, video/audio editing, animation, and mobile app development.
Industry
Technology and Software, Media and Entertainment.
Services
- Frontend development
- Backend development
- DevOps
- Data freshness
- Data hygiene
- Customer Support
Technologies
Initiative Key Considerations
Managing Diverse Employee Data
The primary challenge of this project was to integrate and manage varied employee data within a custom HR system. The key objectives included tracking engagement, managing employee IDs, LDAP integration, and organizing employees by regional assignments and organizational structure.
Data Access and Security: Protecting Confidential Information
Ensuring that the right people (managers, team leads) had access to the appropriate data while maintaining security and confidentiality was critical. We focused on providing efficient filtering options for large datasets, empowering higher-level users to view specific employee performance or expense data without being overwhelmed.
Data Change Tracking and Notifications: Stay Updated in Real-Time
We implemented a system for tracking changes within the HR data and notifying relevant stakeholders of important updates. This ensured transparency and accountability for any modifications to the employee information.
Automating New Hire Tracking: Seamless Synchronization
A key component was automating the flagging of new hires within the platform by synchronizing data between the HR system and employee tracking tools. This integration ensures that new hires are correctly flagged daily, streamlining the hiring process.
Cron Jobs and Escalation Management: Timely Notifications for Task Overdue
To ensure timely actions, we set up cron jobs that sent escalation notifications to the right recipients, such as team managers. This system managed escalations efficiently, handling overdue tasks and pending updates based on predefined logic and timing.
Data Visualization with Tableau Integration: Actionable Insights from HR Data
We integrated Tableau to enhance reporting and dashboard creation by aligning HR data with advanced visualization tools. This provided stakeholders with clear, actionable insights by connecting data from the tool’s database to Tableau’s powerful analytics features.
Results and Deliverables
Enhanced Team Member Data Management
Custom fields were implemented for tracking and managing team member data, allowing clients to maintain accurate, real-time HR information.
Improved Efficiency Through Automated Workflows
Automated workflows streamline routine HR tasks, reducing manual intervention and ensuring consistent process execution.
Timely Alerts with Real-Time Notifications
Real-time notifications keep clients informed of key HR events, such as new hires or upcoming deadlines, enabling timely actions.
Increased Accountability with Automatic Escalation
Unresolved tasks are automatically escalated to relevant stakeholders, ensuring prompt follow-up and reducing potential delays.
